Interlibrary Loan

Log in to your Interlibrary Loan Account

What is Interlibrary Loan?

Interlibrary loan (ILL) supplements our collection by providing access to materials that are not owned by the St. Olaf Libraries or Carleton College's Gould Library. Our ILL office is part of a library sharing network that includes thousands of public, academic, and special libraries. Much of what we borrow is from nearby Minnesota libraries, but we also rely heavily on out-of-state institutions, and on rare occasions, overseas libraries.


Interlibrary Loan (ILL) services are available to St. Olaf College students, faculty, and staff.

Interlibrary Loan Materials

The following items may be requested through Interlibrary Loan:

  • Books/monographs
  • DVDs (For classroom/instructional use by faculty only)
  • Journal articles
  • Newspaper articles
  • Dissertations & Theses
  • Microfilm/Microfiche

The following items are generally not obtainable via ILL:

  • Items owned by the St. Olaf or Carleton College Libraries*
  • Reference Books
  • Textbooks
  • Audio recordings
  • Bound periodicals/magazines
  • Conference papers
  • Unpublished manuscripts
  • Rare, expensive or archival material

* If an item is checked out, it may be recalled from the individual who has it. Special consideration will be made for items that are owned by our libraries but are currently missing or lost.

Submitting Requests

To submit an ILL request, first login to your Interlibrary Loan account. If you are accessing ILL for the first time, you will be asked to provide some basic profile information to activate your account. When entering the citation information, it is critical that you complete the request form as thoroughly as possible. Incomplete citations may slow down the processing of your request.

Turnaround/Delivery Time

The time between submission of your request and its arrival varies greatly; arrival of requested materials can take anywhere between 2 days and 4 weeks. The average turnaround time for an article is 4 days, while the average turnaround time for a book is 8 days. Needless to say, a book's delivery time will be determined largely by how far it must travel via U.S. mail.

You will receive e-mail notification when your item is ready to be accessed electronically or physically picked up at Rolvaag Library.

Loan Periods & Renewals

An ILL item's loan period is determined by the library from whom we borrow it. Therefore, loan periods may be quite short if they are deemed "high use" by the lending library. In most cases, however, loan periods are 3-4 weeks. All Interlibrary Loan materials are subject to recall by the lending library at any time.

You may request a renewal of an ILL item prior to its due date. Overdue materials are not renewable. You may submit a renewal request via your ILL account by selecting "Check Your Due Dates & Renew" from under the Tools menu. Renewals are granted at the discretion of the lending library.


Some lending libraries may stipulate "For Library Use Only" or "No Renewals". These restrictions must be adhered to.


Currently, the St. Olaf College Libraries subsidize the cost of ILL copyright charges and postage fees. On occasion, a lending library will impose an additional "borrowing fee," which is typically between $10 and $25. While we make every attempt to obtain items from institutions that do not charge such "borrowing fees," there are instances when the requested item is available only from a "charging" library.

If you are a faculty or staff member and such a cost is associated with your request, we will inform you prior to ordering the item and give you the opportunity to cancel the request, or to specify the maximum cost you would be willing to pay. You will not be billed until after you have received your item. The bill will be sent via invoice.

If you are a student, you may consult with a Research & Instruction Librarian; upon their approval the library will pay borrowing fees (up to a reasonable amount) on your behalf.

ILL users will be held responsible for fees relating to lost or damaged ILL items. These fees will be assessed by the lending library and then charged to your St. Olaf library account.

Non-payment of fees will result in your ILL account being blocked.

Contacting ILL

If you would like assistance from the Interlibrary Loan staff, please call us at 507-786-3713, or e-mail The ILL office is located on the main floor (3rd level) of Rolvaag Memorial Library in Room 361, behind the Circulation Desk.

ILL Office Hours:

Academic Year: Monday-Friday 8am-5pm
Summer: Monday-Thursday 8am-4:30pm, Friday 8am-Noon
Saturday-Sunday CLOSED

ILL Staff:

Kim Follett, Program Coordinator for Interlibrary Loan